Choosing an all-in-one printer for your small business can be difficult given the sheer number of options available these days.
Judging a printer based on various factors such as page yield, cost-per-print, print speed, output quality, and availability of business-class features can be difficult especially if you are buying an all-in-one printer for the first time.
All-in-one laser printers are far more (at least two or three times) expensive than their inkjet counterparts. It’s because laser printing technology is far more complex. Miniaturization is also a challenge. This is why manufacturers cannot accommodate different functions such as copy, scan, and fax and multiple cartridges in one device without raising the sticker price. It is one of the main differences between inkjets and laser printers.
Put simply, it is advisable to consider investing in an inkjet printer if you are looking for an all-in-one device. Listed below are some of the best all-in-one printers for small businesses.
1) Brother MFC-J895DW
A wireless all-in-one color inkjet with print, copy, scan, and fax functions, Brother MFC-J895DW offers a bunch of business-class features on a budget.
Key features include:
- Duplex printing
- 20-sheet automatic document feeder
- NFC (Near Field Connectivity) based mobile printing i.e. no network setup required
- Cloud printing
- Intuitive 2.7” touchscreen display for easy navigation
- 150-sheet input tray
- Max print speed (color/black): 12 ppm / 10 ppm
Additional connectivity options include Ethernet and USB.
The printer uses high-yield cartridges and thus helps you reduce expenditure on printer ink. Brother MFC-J895DW prints monochrome and color prints at around 6 cents and 16.5 cents respectively.
2) Canon PIXMA TR8520
With a five-color individual ink system, Canon PIXMA TR8520 offers a wide color gamut. The print quality (up to 4800 x 1200 dpi resolution) is outstanding for an entry-level all-in-one color inkjet.
Key features include:
- Duplex printing
- Borderless printing
- Automatic document feeder (20 sheets of letter-sized paper or 5 sheets of legal-size paper)
- Maximum print size up to 8.5” x 14”
- Print speed (color/black): 15 ppm / 10 ppm
- 100-sheet input tray
- 8.5 x 11.7″ flatbed for copying, scanning, and faxing
- Can print on plain, glossy, semi-gloss, super-high gloss, and matte paper
Connectivity options include Wi-Fi, Ethernet, USB, PictBridge, memory card slot, and Bluetooth.
Canon PIXMA TR8520 is a good choice if you want to print high-quality photos or graphics-rich documents on a regular basis.
With name-brand cartridges, you may experience somewhat high running costs with this Canon inkjet. So, it is advisable to opt for compatible inks to save a minimum of 20% on printing costs.
3) Canon PIXMA TS9120
A lightweight and compact all-in-one color inkjet, Canon PIXMA TS9120 uses a six-ink individual ink system.
Primarily designed to print graphics, photos, flyers, and documents having a lot of visual details, this inkjet is known for delivering exceptional print quality.
If your small business needs to print colorful posters, flyers, correspondence, etc. on a budget, you may consider investing in PIXMA TS9120. You will not need to visit a photo lab for high-quality prints again.
Key features include:
- Duplex printing
- 5” LCD touchscreen for easy navigation
- In-built creative filters
- Business card printing
- Paper size supported up to 8.5” x 14”
Connectivity options include Ethernet, memory card slot, and Bluetooth.
4) HP OfficeJet 3830
An entry-level all-in-one color inkjet, HP OfficeJet 3830 is available on a budget. You have the option of using either standard or high-yield cartridges.
Key features include:
- 35-sheet automatic document feeder
- 2.2” mono touchscreen
- Borderless printing
- Mobile printing
- Max print speed (color/black): 8.5 ppm / 6 ppm
- 60-sheet input tray
HP OfficeJet 3830 produces reasonably appealing photo prints. Even text appears to have near-laser quality.
This printer is eligible for HP’s Instant Ink subscription program. It’s a monthly plan based on the number of pages that you print and not the amount of ink you consume.
This program does ensure some savings in printing costs but, it’s essentially a low-volume, low-cost printer. If you need to print more than a few hundred pages each month, you should consider other printers discussed in this post.
With standard cartridges, cost-per-print (with similar quality) can go up to 20 cents. With remanufactured compatible HP cartridges, you can manage to print at an even lesser price!
5) Epson EcoTank ET-4760
With supersized ink tanks, Epson EcoTank ET-4760 is an ideal all-in-one printer for small businesses that prints invoices, documents, reports, letters, etc. on a daily basis. This printer has been designed to handle high-volume print jobs. The company includes enough ink in the box to print up to 6,000 color pages or 7,500 monochrome pages.
Key features include:
- Duplex printing, copying, and scanning
- Borderless printing
- 30-sheet automatic document feeder
- 250-sheet paper tray
- 2.4” color touchscreen
With high-capacity ink tanks, you need not worry about having to replace cartridges too often.
At around 0.3 cents per monochrome print and 1 cent per page for color print, the cost-per-print ratings for the ET series of Epson printers are among the lowest.
EcoTank ET-4760 uses Epson’s famous PrecisionCore printhead technology.
The printer is consistent in producing legible and well-shaped text. The text quality is comparable to that of a laser printer.
As for photos, MS Excel sheets, and MS PowerPoint handouts, the output quality is reasonably good. A perfectionist can sure spot a tiny qualitative difference in comparison to five- or six-ink photo printers.
